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You invited out of town guests to your wedding and, they are coming. Many brides and grooms often ask: "How can we welcome our out of town guests and make them feel at home while we are so overwhelmed with last minute details?" Obviously you are important to your out of town guests or they would not have made travel arrangements and gone into the expense just to be at your wedding. They want to be with you and share this happiest day of your life. The also understand that you may be pre-occupied and don't really expect to be catered to. But you feel funny. While you know that taking care of last minutes details may prevent you from being able to devote time to them and welcome them properly, you want them to feel welcome and at home.Estimated time invested in wedding:
Phone: 1 hour
First meeting: 1 to 2 hours
Second meeting 2 to 3 hours
Third meeting: 1 to 2 hours
Music research: .5 to 3 hour
Play lists formed: 1 to 3 hours
Reception itineraries: 2 hours
Site inspection: 1 to 2 hours
Set-up at reception 1 to 3 hours
Performance time 4 to 8 hours
Pre-loading, driving, unloading and tear down: 3 to 5 hours
That is not including the time your DJ should be investing in their own personal improvement. Including industry related seminars, MC training (through groups such as Toastmasters), belonging to industry professional growth and development associations (like the ADJA).
Your reception is a Once In A Lifetime Event. How do you want people to remember your special day?

Tips for the Bride, Groom, Best Man and
Anyone with Something to Say
Who Toasts?
Traditionally the best man, maid-of-honor and parents of the bride and groom will say something over the course of events. However, close friends, the bride and groom themselves or anyone who has something to say is welcome to make a toast.
When?
When to toast all depends on the nature of your wedding. If yours will be a cocktail or buffet-style reception, your guests may not ever be gathered at the same place and time to listen to toasts. Another option is to hold the formal wedding toasts, such as the best man's speech, during the rehearsal dinner instead. At a seated dinner, the father of the bride traditionally toasts to commence the meal. Your caterer can arrange an official champagne toast, passing glasses of champagne to each guest prior to the best man speech or the father of the bride. Toasts can really occur at any time during the reception - between courses, after the meal, during the cake cutting etc. Try to give your event coordinator an estimated timeframe beforehand, so he or she can round up your guests to listen.
How to Respond
Everyone should rise for toasts to the new couple except the bride and groom, who remain seated (unless they already happen to be standing). When someone toasts the bride and groom, they should smile and say thank you. They should not clap or drink to themselves. If a toast addresses the bride only, the groom should rise. If a toast is directed towards the parents or any other guest, both the bride and groom should rise.
When the Newlyweds Toast
This is a wonderful opportunity to publicly recognize your family and friends for their love and support. If the bride and groom make a toast, they should not speak in unison (this sounds obvious, but you'd be surprised…). They should instead stand together while one speaks or take turns speaking.
What to Say
Wedding toasts should be light, fun and G-rated. Avoid saying anything you wouldn't say to the bride's grandmother's face. Be succinct. There is nothing more awkward than a rambling, bumbling best man speech - under two minutes is perfect. All speakers should begin by introducing themselves. While toasts should include memories or funny anecdotes, avoid too many inside jokes that exclude the majority of guests. Your jokes will be met with silence if only a few listeners understand! Finally, wedding toasts should mention both the bride and the groom, even if the speaker only knows one or the other. And if the spotlight is on you and you're suddenly at a loss for words, try the old standby, "I'm so happy for you two. Cheers! " It never goes out of style.
How to Say It
It's smart to prepare beforehand, but always try to speak from the heart.
by: Cori Locklin is editor-in-chief for Elegala Magazine.
Providing Helpful, Fun and Educational information on event planning.